Invoices

Go to Invoices in the sidebar and click "Add invoice." Select a student — their billing details are pre-filled from their profile. Enter the amount, currency, issue date, due date, and an optional title and notes. The payment method is also carried over from the student's profile. Save to create the invoice.

Instead of entering amounts manually, use the "Calculate from events" feature. Select a date range and click "Load events." Matheia finds all completed events for the selected student in that period, multiplies each by the student's hourly rate, and shows you the total. Click "Apply" to populate the invoice amount and auto-generate a descriptive title. You can adjust the amount before saving.

Invoices move through statuses: Pending (just created), Sent (forwarded to the student or accounting system), Paid (payment received), or Overdue (past due date, unpaid). Update the status manually as payments come in. Students see their invoices and current status in their portal.

If you have Faktura XL connected in Settings, you can export an invoice directly to your accounting system. From the invoice detail page, click "Send to Faktura XL." This creates the invoice in Faktura XL and uploads the generated PDF to the student's configured file storage.