Events

Go to Events in the sidebar and click "Add event." Give it a title, pick a start time and duration (5 to 480 minutes). Choose whether it is online or on-site. Select a participant — either an individual student or a group. For online events, Matheia can generate video meeting and whiteboard links that you send to participants before the session.

When creating an event, set the recurrence pattern: daily, weekly, biweekly, or monthly. Choose an end condition — either a number of occurrences or an end date. Matheia generates all occurrences as a series. Each occurrence shares the same base settings but can be individually edited. For weekly and biweekly patterns, you can select specific days of the week.

Every event starts as Scheduled. When the session begins, mark it as Started. When it ends, mark it as Completed. You can also cancel an event. Only completed events are counted when calculating invoices. If you mark an event by mistake, you can revert it back to Scheduled.

For recurring events, you can edit a single occurrence or the entire series. Editing the series updates all future occurrences that haven't been individually modified. You can also cancel all future occurrences at once. Individual edits — such as changing the time of one session — override the series defaults for that occurrence only.

If you have a whiteboard provider configured (Miro or Typink), you can create a board directly from the event detail page. The board link is saved with the event. After the session, export the board as a PDF, then use the bulk upload feature on the dashboard to distribute notes to your students. The upload tool matches files to events using the board ID in the filename.

From the event detail page, click "Send links" to email participants with the session details. The email includes the event time, a Google Meet link (if the event is online), and the whiteboard board link (if one has been created). Links are sent to each participant's email address.