Cohorts

You define the schedule, a minimum and maximum number of seats, and an enrolment window. Students reserve seats while enrolment is open. When enrolment closes, if at least the minimum reserved, the class forms and reserved students are asked to pay; once enough have paid, the class is confirmed and a shared schedule is created for the whole group.

You need a connected Stripe account before publishing — a cohort collects payment, so it can't go live without one.

1. 01Connect Stripe (see Getting Paid) if you haven't already.
2. 02Go to Cohorts and create a new cohort.
3. 03Set the title and description (per language), seat limits, the enrolment and payment windows, and the session schedule.
4. 04Choose the billing mode — pay in full, monthly, or both — and set the per-currency price.
5. 05Publish; the cohort appears on your public page during its enrolment window.

Enrolment must close at least a week before the first session. Reserved students pay within the payment window. If enough pay, the class confirms automatically and everyone is scheduled. If fewer than the minimum pay, you decide whether to run it with those who paid or cancel and refund — you have a set window to decide, after which it cancels and refunds by default. These steps run on their own; you only act on the underfill decision.

Offer a cohort as a single payment, monthly instalments, or let the student choose. With monthly billing, the first month is paid to join and each later month is billed before it starts. If a student misses a monthly payment they get a short grace period and a reminder; if still unpaid, they're removed from upcoming sessions while the class continues for everyone else. You can offer a discount for paying in full.

Open a cohort's roster to see who's enrolled, each student's billing mode, and their payment status — including how many months are paid or due for monthly students, and anyone who's been withdrawn. It's the quickest way to see at a glance who is current.

A cohort has its own Files section for materials the whole class needs — a syllabus, worksheets, reading. Staff upload and remove them; every enrolled student can download them from the class page. These are shared with the class as a whole, so unlike a lesson file they are not addressed to individual students and no email goes out when you add one.